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Korrespondenz auf Englisch
englische Korrespondenz, englische Briefe verfassen, englische Angebote, englische Mahnbriefe, englische Weihnachtsgrüße, Beschwerdebriefe auf Englisch, Zahlen auf Englisch Korrespondenz

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Englisch für die Geschäftsreise, Englisch auf Reisen, Business-Englisch auf Geschäftsreisen, Englisch lernen für Geschäftsreisen

Telefonieren auf Englisch
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Meetings auf Englisch
Besprechungen auf Englisch, English for Meetings, Englisch für Meetings, Business English Meetings, Meetings in Englisch, Meetings Englisch, Business Englisch Meetings, englischsprachige Meetings

Grammatik auf Englisch
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Language Situations - Effektiv Berichte schreiben

Although writing a report in a second language is verydemanding,there are several things you can do to get the job done:

• Structure the report in a logical way.
• Make sure that the key messages are clear and understandable.
• Show how your proposals are sensible.

Reports vary in length. Some have to be long, detailed and technical, while others should be short and concise, such as a client meeting report. But there is a four-stage structure that you can apply to any report, regardless of size. This will give you a simple outline on which you can hang your ideas and language. The structure is called the 4 R’s of report writing.


Start by giving the readers some background. Explain why you were asked to write the report and who asked you to write it. Then tell the reader how you planned to do it. Here’s a simple example:

Report: Language training needs for the International Sales Department

Over the last five years, our company has become more active in the Latin American market – especially in Argentina, Chile and Mexico. Dr Wendling, the board member responsible for sales and marketing, commissioned the HR department to look into the language training needs for staff involved in Latin American projects. The investigation was planned in three phases:

1. Interviews with the involved staff to assess their present language skills and their future needs.

2. Questionnaires sent to our main customers to find out their experience in communicating with us in the past and suggestions for future improvements

3. Discussions with language training organisations concerning training methods and costs.


In this section of the report you need to explain what you actually did and how you did it. In other words you need to describe the process you went through in order to discover the facts. This tells your reader why they should trust the results of your report. For example:

Phase 1 – Interviews with staff

There are 15 staff members presently involved in the various projects. The eight Spanish speakers were tested as a first step. The results were used as a basis for discussing further training needs. The seven staff members who do not speak Spanish were asked if this created any problems for them in their work. These discussions then led to an assessment of future training needs.


Now you need to say what you found out. Explain both the positives and the problems you have uncovered. Do not put too much detail in this section. If necessary, write down the main points and then place any accompanying statistics, tables, graphs or references in an appendix. For example:

The key results of our investigation were as follows:

1. All staff involved in our Latin American projects need to have basic proficiency in Spanish (see appendix 1 – Results from customer questionnaire).

2. A beginner’s course is needed for the seven staff members who do not speak the language.

3. Individual training programmes are needed for the eight who speak some Spanish (see appendix 2 – Description


Now draw your conclusions and tell the reader what you think should be done. Propose a clear plan of action for the future describing who should do what, by when and how. Here’s an example of one of the proposals for the Spanish training:

The beginner’s course We propose that the seven beginners go through the following training programme starting 17 January 2017:

-3-day intensive for beginners 17 – 20 January

-Ten weeks of lessons - four hours per week

-3-day intensive 16 – 20 April(For cost breakdown and suggested training provider see appendix 3)

If you are writing a long report, it is good practice to put your main results in an executive summary at the beginning of the report. People who do not want to read the whole report can then check the results easily.

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