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Meetings auf Englisch - Protokoll und Tagesordnung

Schlagwörter: Meeting auf Englisch, Meetings auf Englisch, Englisch Meeting, Konferenz auf Englisch, Englisch Konferenz, Besprechung auf Englisch, Englisch Besprechung, Protokoll Englisch, Tagesordnung Englisch

Minutes

Did everyone receive a copy of the minutes from our last meeting?

I hope everyone has had a chance to refresh themselves by reading the minutes from our last meeting.

Are there any issues arising from the minutes of our last meeting?

Yes, I would like to point out that the first two observations are not quite correct.

Yes, I believe some information critical to our discussion was omitted.

Yes, I’d like to point out that ...

Yes, I believe that the main objection was ... However, ...

The main consensus in our last meeting was that ...

To summarise, ...

We determined that ...

  ... further action was not required.

  ... we should proceed as planned.

We decided to scrap our plans to ... and proceed with the alternate proposal we developed together.

We were not able to reach a consensus regarding ...

If no one has any issues, I suggest we move on to today’s agenda.


Structure and rules

But before we start, I’d like to outline a few rules for our meeting that will help us work efficiently.

First of all I’d like to ask that everyone turn his or her mobile off, or to put it into vibrate mode.

Second, it’s extremely important that everyone here be allowed to express his opinion in its entirety. Therefore I ask you to not speak until you’ve been recognised. We’ll be having periods of open discussion from time to time. If you have comments about something someone has said, please note them down and save them for the next discussion period.

Lastly, because of our limited time today and the number of people contributing, I’d like to ask you all to stick very closely to the agenda and not to stray off onto side issues.

We’ve planned a maximum of two hours for this meeting with a short break at 10:15. We should be finished at 1:30 at the latest.

Bart, would you mind taking the minutes today?



Agenda

There are five items on the agenda today.

I’ll summarise each item briefly.

First, ....

Then / Second, ...

Third, ...

The fourth item on the agenda is ...

Lastly, we need to reach a decision regarding ...

To accomplish our agenda goals, we’ll be hearing a presentation of the sales figures from the last quarter. This will be given by Jenny Barnes.

After that there will be a short presentation by Manfred Barx, who will describe how our office in France responded to similar challenges last year.

We’ll then have a discussion of what we can do this quarter to increase our numbers for Q3.
Because of our limited time we must hold each discussion point to no more than 10 minutes.

I would also like to suggest ... Is that okay with everyone?

At the end of our discussion we’ll address each item on the agenda, make any required decisions and identify any action items.

Does anyone have any comments/questions before we move on?

Thank you everyone. Should we begin?



Dos and Don’ts

If you’re attending

  • Be sure to follow all stated meeting rules closely.


  • If you want to stray from the meeting agenda based on something someone has said, say This raises another issue which does not fit in today’s agenda, but I’d like to ask that the secretary make a note of it so that we don’t forget to visit the issue at another time.

If you’re the chair
  • Decide on your meeting rules in advance. Note them down and read them aloud at the appropriate time. Avoid creating or eliminating rules as you go along; you may forget something or state a rule that is counter-productive.


  • Be sure that you have coordinated the subject matter of any material to be presented by others a few hours or a day before the meeting. This will prevent confusion that could be created should presented material be slightly different than what was agreed to.


  • Assume that each meeting participant will have something to say and allow sufficient time for this in the meeting’s time plan. For example, a meeting in which five people participate and voice opinions on a non-trivial subject could not normally be expected to last less than one hour.


  • If someone raises issues regarding the last meeting’s minutes, note these down and handle the modification of the minutes or resulting discussion in a side meeting. Avoid starting a discussion on the issue itself.

If you’re the secretary
  • When taking the minutes, be sure to note everything that is said and who said it. Some items in your notes may not make it into the formal minutes.


  • Keep your notes for future reference.

Schlagwörter: Meeting auf Englisch, Meetings auf Englisch, Englisch Meeting, Konferenz auf Englisch, Englisch Konferenz, Besprechung auf Englisch, Englisch Besprechung, Protokoll Englisch, Tagesordnung Englisch

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